Fleet only requests the minimum employee data necessary to enable compliant commuter-benefit administration, eligibility verification, and reporting.
Required Employee Data
Data Field | Purpose / Use |
Work email address | Used for account setup, authentication, and employee communication. |
Home address | Used to determine commute distance and verify eligibility under city and state commuter ordinances. |
Worksite address | Used to confirm applicable regional compliance requirements. |
Employment status (full-time or part-time) | Used to verify benefit eligibility and allocation rules. |
Optional Employee Data
Data Field | Purpose / Use |
Employee ID or unique identifier | Used to maintain consistent reporting across HR, payroll, or benefits systems. |
Department, title, seniority, or other miscellaneous data | Used for optional program segmentation and reporting, such as grouping employees by team, role, or level. |
RTO requirement (e.g., hybrid, in-office) | Enables commute analysis and location-based program design. |
Not Collected or Processed
Fleet does not collect or store sensitive personal information such as:
Social Security Numbers
Date of birth
Bank account or payroll amounts
Health information
Any other special category data
Data Use & Protection
All data shared with Fleet is used solely for the purpose of providing and supporting the commuter-benefits program, in accordance with Fleet’s Master Services Agreement, Data Processing Addendum, and Privacy Policy.
Security & Contact
All employee data is encrypted in transit and at rest, and access is restricted to authorized personnel only. Fleet maintains strict administrative, technical, and physical safeguards to protect employee information.
For any data privacy or security inquiries, please contact privacy@movewithfleet.com.